Becoming a notary public in California is a rewarding way to serve your community by authenticating important documents and helping prevent fraud.
The process is regulated by the California Secretary of State and involves specific requirements designed to ensure that notaries are knowledgeable, trustworthy, and compliant with state laws.
If you’re interested in becoming a California notary, here’s a detailed step-by-step guide to help you navigate the process smoothly.
Step 1: Meet Basic Eligibility Requirements
Before you begin, make sure you meet these fundamental qualifications mandated by California law (Government Code section 8201):
Be at least 18 years old.
Be a legal resident of California.
Have no disqualifying criminal convictions.
Be able to read, write, and understand English.
Step 2: Complete a State-Approved Notary Education Course
California requires all applicants to complete a six-hour education course approved by the Secretary of State. This course covers the duties, responsibilities, and laws governing notaries in California, including recent updates such as remote online notarization (RON).
You can find approved courses offered online or in-person. Completing this course is essential before you can take the state exam.
Step 3: Pass the California Notary Public Exam
After completing the education course, you must pass a written examination administered by the Secretary of State or an authorized testing provider. The exam tests your knowledge of California notary laws, procedures, and ethical responsibilities.
The passing score is typically 70% or higher.
Bring a completed application and a 2” x 2” color passport-style photo to the exam.
If you don’t pass, you can retake the exam after a waiting period.
Step 4: Submit Fingerprints for a Background Check
Once you pass the exam, you must submit your fingerprints via Live Scan for a thorough background check conducted by the California Department of Justice and FBI. This step ensures you have no disqualifying criminal history.
You will receive instructions on how and where to complete Live Scan after passing the exam.
Background checks help maintain the integrity of the notary office.
Step 5: Receive Your Notary Public Commission
After your application, exam results, and background check are approved, the Secretary of State will issue your notary public commission. This commission is valid for four years.
You will receive a commission packet by mail.
The commission authorizes you to perform notarial acts within California.
Step 6: Purchase Your Notary Supplies
Before you start notarizing, you need to obtain:
An official notary seal or stamp that meets California’s specifications.
A notary journal to record all notarizations, which is required by law.
Any other supplies such as acknowledgment certificates or jurat certificates.
Step 7: File Your Oath of Office and Bond
Within 30 days of receiving your commission, you must:
File your oath of office and $15,000 surety bond with the county clerk’s office in the county where you will primarily work.
This step legally activates your commission and protects the public from notary errors or misconduct.
Step 8: Start Your Notary Career
Once all the above steps are complete, you can begin performing notarizations in California. Remember to:
Always follow California notary laws and ethical guidelines.
Keep your notary journal updated with every notarization.
Renew your commission every four years by completing continuing education and reapplying.
Additional Tips for Success
Stay informed about changes in notary laws, such as new remote online notarization rules effective in 2025.
Consider joining professional notary organizations for networking and ongoing education.
Market your services to real estate agents, law firms, and local businesses to build a steady client base.
Conclusion
Becoming a notary in California requires dedication to learning and compliance with state regulations, but it opens doors to a flexible and respected profession. By completing the required education, passing the exam, and following the proper steps, you’ll be well on your way to serving your community as a trusted notary public.
For comprehensive training and resources to help you succeed, consider exploring specialized notary education platforms like Notary2Notary.com that offer state-specific courses and expert guidance.
Ready to get started? Visit the California Secretary of State’s official website for the latest forms, approved education providers, and exam schedules to begin your journey today!